Mzizi's Exciting New Features and Enhancements: September 2023!


 

PROOF OF PAYMENT

This is a new feature added to the Mzizi ERP System to help ease the receipting journey.

This feature is created to help parents have their proof of payments uploaded into the system for ease of automatic receipting.

This feature is a replacement of the manual proof of payment submitted physically to the school for a student to be receipted.


The Process

MZIZI PORTAL (Parent Side)

For a parent, the system has a provision for the parent to add proof of payment after making fee payments that have not yet reflected in the student account.



To VIEW Proof of Payment Dashboard:

  1. Click on the Finance Information module
  2. Click on the Proof of Payment option 



To Add Proof of Payment Details:
  1. Click on the Add New button.
  2. Enter all the necessary information concerning the student payment, attach payment document.

● Click on the SAVE BUTTON


 The new proof of payment saved is listed under the dashboard with the Status as UNPROCESSED



To EDIT existing Proof of Payment

● Click on the Edit Button - for the preferred payment recorded 




Click on Yes, delete entry - to confirm


To Download attached file:

● Click on the 'download file' button - adjacent to the entry 


AUTHORIZING FROM THE ADMIN/ACCOUNTANT SIDE

I. Dashboard

The Dashboard shows all proof of payment entries by the parents and their status as actioned.



The statuses provided include:

  • Unprocessed - show all records not actioned by the admin user
  • Processed - represent all the records that have been actioned by the admin user (that is, the receipting process has been actioned).
  • Rejected - represents all the payment proofs validated as incorrect by the admin user.
  • Archived - represents all the payments that have been saved for later actioning by the admin.

  •  

  1. II. Allocate

  2. This button is to enable actioning of the payment of proof by the user


STEP 1: RECEIPTING 


1. Click on the ALLOCATE button

2. Click on the INITIATE RECEIPTING button



3. Enter All necessary RECEIPTING DETAILS, for the given student

4. Click on the Save Details button
- to receipt payment of the student allocated


 REPORT - RECEIPT GENERATION

The system gives a receipt report prompt once receipting is done for a given payment proof, as shown below 




The user is also able to generate the receipts report from the duration specified 


STEP 2: UPDATE STATUS

-After the user has actioned the given proof of payment by:

●  Validating the Document attached by the Parent

●  Initiating Receipting of the given payment



The user is now able to update the payment status accordingly:

  1. Click on the STATUS dropdown
  2. Select suitable option(processed, rejected, archived)
  3. Click on the SAVE button

To VIEW FILE for the given payment: 


The user can VIEW the payment document attached by the Parent for validation (option is available for all entries)


Mzizi Portal (Parent's side)

Once action has been taken on the school side, the same status feedback reflects on the Mzizi Portal (parent side). 




*****THE END**** 

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